COMPUTERISED ACCOUNTING SYSTEMS
We Distribute, Implement, Support and Train the following Computerised Accounting Packages;
- QUICKBOOKS ENTERPRISE SOLUTION
- QUICKBOOKS PREMIER ACCOUNTANT
- QUICKBOOKS PRO
- SAGE PASTEL PARTNER
- SAGE PASTEL EVOLUTION
- SAGE PASTEL PAYROLL
- SAGE 50 ACCOUNTING
FULL ACCOUNTING SYSTEMS
We are here to create a Computerised Accounting System for your Business that will help you record and manage your Business Transactions with Financial Reports generated to ensure proper Business Management Decision Making.
With our full Accounting System you do the following;
- Cash Management – Cashbook (Receipts, Deposits, Payments, Reconciliation, Loan Mgt etc)
- Selling – (Quotations, Invoicing, Cash Sales, Credit Notes, Customer Statements etc)
- Purchasing – (Purchase Orders, GRVs, Debit Notes etc)
- Debtors’ Ledger Management
- Creditors’ Ledger Management
- Multi-Currency Accounting
- Payroll and HR Related Functions
- Point of Sale
- Stock & Services Management
- Chart of Account – ( General Ledger & Sub-Ledgers)
- Budgets and Budgetary Control
- Management Reporting – (Sales, Debtors & Creditors, Cash & Bank, Projects etc)
- Financial Reporting – (P&L, Balance Sheet, Cashflow Statement etc)
Note: To help you increase effectiveness consider getting Accounting Adds-On Modules to add to your Accounting System;
- Advanced Inventory Management Module
- Advance Reporting Module
- Point of Sale Module
- Manufacturing Module
- Payroll Module etc
A full Accounting System Consist of a Safe Server Computer with connected client computers to help users work together simultaneously in the same Company Database (Accountant, Accounts Clerks Selling point (POS), Receiving Point, Stock Mgt Point Accounts clerks etc)
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POINT OF SALE SYSTEMS
A Point of Sale (POS) System is a combination of Hardware and Software built to centralise business operations. It is an add-on Accounting Module to a full Accounting System responsible for the following Functions;
- Purchase Orders
- Goods Received Vouchers (GRVs)
- Stock Management
- Supplier Database
- Customer Database
- Point of Sale (Selling)
- End of Day Procedure
- Financial Integration
- Financial Reporting
Purchase Orders can be electronically submitted to the Supplier. This improves purchasing efficiency.
Proper Stock Management is a key function in ensuring the success of any retail business. Stocktaking plays a centre role in Stock Management and our POS System helps you run stock takes as follows;
- Full / Global Stock-Taking
Done Annually or Semi-annually for Financial Reporting Purposes
- Partial Stock-Taking
Contacted Daily, Weekly, monthly or whenever need be either on selected products or all products lines for control purposes.
NB: POS Stock-take Function automatically creates a variance report if any with the Over / Shrinkage value investigated and accounted for correctly in the books of accounts.
- Stock Adjustment Transactions
For ad-hoc quantity adjustments like loses through damages, theft etc, use the stock adjustment Function on POS to account for the lost stock. Also adjust your cost or selling prices at any time.
DAILY SELLING FUNCION (Point Of Sale)
Selling is the reason for every business. Our POS offers the following selling functions;
- Cash Sales – Customer Receipts are automatically generated & printed
- Layby Sales Facilities – Pay & collect after full payment
- Sales Orders
- Work Orders
- Sales Returns Mgt
- Cash Pay-outs
- Also track Order Numbers, Table Numbers etc
FINANCIAL DATA INTEGRATION
Our POS System can be integrated to a full related accounting System. This facilitates sharing of certain data like stocks, sales etc between the POS and Accounting program. This makes the work of the Accountant easy as the Counter Sales are updated from the POS in a few minutes, updating the sales and Cost of Sales Ledgers.
GOODS REVEIVED VOUCHERS (GRV)
GRV is processed against the PO. Stock Quantities, Order Cost Average Cost are automatically updated.
MULTIPLE PAYMENT METHOD
POSTECH POS System supports the following Payment Methods;
- Debit Cards (ATM / Swipe Cards)
- Mobile Payments – eg Ecocash
- Loyalty Cards
- Credit Cards
At the end of the day, POS AUTOMATICALLY CREATES Payment Methods reports for the payment method used. This helps reconcile each form of payment eg Cash by comparing the cash in Drawer to the cash report figure of swipe method by comparing the POS report to the Bank statement at the day end.
In case where different price levels are used eg Retail price, wholesale price, promotion price, staff prices etc, our POS Multi-pricing function will help you set-up Multi-Prices on each one product line eg 2Kg Sugar : Retail price $2.00, wholesale price $17.50 per case.
END OF DAY PROCEDURE
End of Day balancing and Cashing is done in a few minutes on our POS. Overs & Shorts are detected and investigated timeously
The reporting section includes hundreds of different reports with drill down, filtering and sorting capabilities. These reports range from Sales Reports, Purchasing Reports, Stock Reports etc
MULTI-STORE / MULTI-BRANCH INTERGRATIONS
Are you a Chain Store Business, We can as well connect your Branches to the Head Office. Each branch store will update the HQ consolidated Report, while all the POS operational adjustments like prices, departments, products details etc are done at the headoffice and updated to the branches automatically.